I just wanted to check whether … 5 good opening lines In that situation, try using a job title or department name instead, as suggested above. Though people sometimes choose this greeting when they’re not sure whom they’re writing to, it’s not a good choice in that context, as it can come across as overly blunt. It’s a good, straightforward choice for a quick message to someone you communicate with frequently and don’t need to show any particular formality with. Sometimes a simple “Hello” or “Hi” is all you need. I am writing to express my interest in … 5. Example: Addressing a group or unknown personDear Hiring Manager, If you’re writing to an individual whose name you know or can reasonably find out, it’s better to use their name than something generic like a job title. When your email is addressed to someone whose name you don’t know, to a group of people, or to an organization or department, using alternative names is an appropriate choice: the person’s job title, the name of the team, or (in a more familiar context) something more generic like “team” or “everyone.”ĭo this only when you have a good reason to. I’m just reaching out to see if we can touch base about … 4. This kind of greeting is sometimes used in marketing emails, but some might find it presumptuous-always consider your target audience. If you’re applying for a job or contacting someone you don’t know, it’s best to go for something more formal. This kind of informal greeting is not appropriate in all contexts. If you’ve had some previous interaction with a person, it’s normally fine to just greet them by their first name, preceded by “Hi,” “Hello,” or the slightly more formal “Dear.” People sometimes assume that all emails sent in a professional context need to be formal in tone, but this isn’t the case in most workplaces today. Holland,Īttached, please find my second draft … 3. As such, it’s best saved for contexts in which you haven’t interacted with the person before or want to show a special level of respect. Use of titles like this is often considered somewhat old-fashioned, though.

It’s also a formal way of addressing someone you’ve never interacted with before. This can be a good option to show respect to a superior in some context-for example, when writing to your professor at university.

Using an abbreviated title (such as “Ms.” or “Dr.”) followed by the person’s last name is another way of greeting someone formally. Example: Using a full nameDear Bill Shearer, Also avoid using this option if you’ve interacted with the person previously, as it comes across as overly stiff. Use “Dear,” not the less formal greetings “Hello” and “Hi,” alongside someone’s full name to avoid creating a jarring combination of different levels of formality. Greeting the recipient by their full name is best when you haven’t previously interacted with them. Keep it simple and choose one of the tried and tested greetings below based on the context and the level of formality you’re aiming for. For your email’s greeting (also called a salutation), you don’t need to do anything fancy.

Hopey everything goes well